With using eFileCabinet Online, mobile apps, and SecureDrawer, you can keep any file or document in its native format, regardless of size, and send it far more securely, knowing that privacy and confidentiality are being protected.
SecureDrawer also reduces the cost of mailing documents. Occasionally, emergencies arise when a client or customer needs a document immediately. Instead of rushing to the post office and paying premium prices for next day delivery, with eFileCabinet products you can have instant delivery at no additional cost. There is also no risk in documents getting lost, and you are able to see the audit log history that proves where and when a document was shared or edited.
To see how an electronic filing system and better document management can benefit your business, fill out the form on this page for a free demo.
What Exactly is an Online Filing System? Online Filing Systems Have the Advantages of: Saving Space — Office space can be very expensive, and filing it with paper files, documents, and folders is not the most profitable use for it. Saving Time — No more getting up, going to the file cabinet, looking through the drawers, or hunting around for misplaced documents. Saving Money — By increasing efficiency in paper document management, work time and office space are saved, decreasing expenses and increasing profits.
Free YouTube Downloader. IObit Uninstaller. Internet Download Manager. WinRAR bit. VLC Media Player. MacX YouTube Downloader. Microsoft Office YTD Video Downloader. Adobe Photoshop CC. VirtualDJ Avast Free Security. WhatsApp Messenger. Most electronic filing software provides a way to "print" documents directly into the system. This is usually done through a virtual printer that, instead of printing to paper, captures an image of the document and stores it in the filing system.
This is fine for archival, but it doesn't let you save documents in their native format. In other words, you can't edit these captured documents. The filing software must also provide a way to easily capture Word documents or Excel spreadsheets or any other kind of Windows file in its native format. Leading to Capture the Save Function.
The best digital filing system will tie into Save function of your other programs. This makes it effortless and automatic to save documents directly into the system. Any other kind of "plug in" or "inbox" that requires extra steps will create a nightmare. Because users won't put documents into the system. Let's face it, no-one is going to work harder than they have to.
If the filing software requires six steps to import a document, but the user can just save it to their desktop in one step, a lot of documents are going to end up on their desktop. So look for a system that can tap into the Save As function of any Windows program. This will ensure that your filing software captures everything.
Document retrieval isn't given enough consideration. The ideal electronic filing software will still allow you to edit any file in its native software. That seems obvious, but the vast majority of softare packages make this difficult and cumbersome. Because they cut off the files from the rest of your Windows software. Here's the problem: most electronic filing software stores your files in a database. A database is a black box.
Windows has no access to the files in the database, and the files in the database have no access to Windows. The BlueVine Business Checking account is an innovative small business bank account that could be a great choice for today's small businesses.
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Looking for the best tips, tricks, and guides to help you accelerate your business? Use our research library below to get actionable, first-hand advice. Take your company's storage to the next level by setting up an electronic filing system the right way. We may receive compensation from partners and advertisers whose products appear here. Compensation may impact where products are placed on our site, but editorial opinions, scores, and reviews are independent from, and never influenced by, any advertiser or partner.
Before you get started setting up an electronic filing system, you need to keep in mind some vital document management best practices and considerations. When you choose document management software, make sure it realistically fits within your budget. Luckily, there are several affordable e-filing systems out there. Some systems charge based on the number of users, while others have either user minimums or maximums to meet.
Make sure you know just how many people will be using the software or a near-enough approximation before purchasing it. The first step is just a little bit more pre-work.
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